HR & Admin Support

Job description

HR & Admin Support

Job Description

Office Administration

1. Answer & direct incoming telephone calls, take down any messages and forward to relevant colleague.

2. Handle all incoming visitor with strict compliance of relevant SOPs

3. Responsible on all incoming mail, sort & segregate to relevant department

4. Assist in outgoing mail via post/courier

5. Main contact point with key stakeholder with regards to office facilities.

6. Responsible for office & pantry supplies. Maintain adequate inventory based on operation needs.

7. Maintain proper documentation and filing record

Human Resources

1. Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off

2. Prepare, manage and store paperwork for HR policies and procedures

3. Answer employees’ questions and provide requested information

4. Maintain schedule and coordinate calendar activities

5. Assist recruiters in posting job ads on careers pages and processing received resumes

6. Coordinating all interview arrangement

7. Answer telephone calls and provide needed information

8. Create reports for senior management

9. Help organize and manage new employee orientation, on-boarding, and training programs

10. Handling employee uniform (inventory, issuance, change, returned)

12. Compiling monthly duty roster and attendance record

13. Checking and processing employee claim

14. Provide admin / clerical support to HR Manager

Other Clerical Support

1. Assist Marketing Manager in handling Gift Inventory

2. Coordinating POSM material distribution

3. Assist in replying customer enquiry via social media channel

4. Perform any other ad-hoc job task as assigned by superior

Job Requirement

1. Candidate must possess at least Diploma in any field or any other equivalent academic qualification.

2. Required languages: English, Mandarin & Bahasa Malaysia. Ability of converse in any other language will be an added advantage

3. Previous working experience as an HR administrative assistant for 1-2 years

4. Good proficiency in Microsoft Office shall be an added advantage

5. Pleasant and well groomed, good interpersonal skill.

6. Teamwork player with positive attitude

7. Ability to multi-task with minimum supervision

Job Type: Full-time

Salary: RM2,200.00 - RM2,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources (Preferred)
• Human Resources Management (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)