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  • A bachelor's degree in business administration, secretarial studies, or a related field is preferred.
  • Proven experience working as an executive secretary or in a similar role for a minimum of two (2) years.
  • Strong written and verbal communication skills.
  • Proficiency in English
  • Exceptional organizational skills to manage multiple tasks and priorities effectively.
  • Ability to meet deadlines and work under pressure.
  • Demonstrated experience in handling sensitive and confidential information with the utmost discretion.
  • Professional demeanor and ability to maintain a high level of professionalism in all interactions.
  • Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
  • Experience with calendar management, travel arrangements, and expense reporting systems.
  • Willingness to work flexible hours and adapt to changing priorities and demands.
  • Keen attention to detail in tasks such as proofreading documents, preparing reports, and managing records.


  • Provide comprehensive administrative support to the company President/CEO, including managing schedules, appointments, and meetings. Arrange travel itineraries, accommodations, and logistics as required.
  • Handle incoming and outgoing communications including phone calls, emails, and correspondence. Draft, review, and edit documents, presentations, and reports.
  • Maintain and organize calendar, scheduling and coordinating meetings, conferences, and appointments. Ensure conflicts are resolved, and adjustments are made when necessary.
  • Prepare meeting agendas, attend meetings, and take accurate minutes. Distribute minutes and follow up on action items
  • Handle sensitive and confidential information with utmost discretion. Maintain a high level of professionalism and confidentiality in all interactions and ensure the executive's privacy is protected.
  • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
  • Maintain and organize electronic and physical files, records, and documents. Ensure easy retrieval and access to necessary information.
  • Assist in managing and coordinating special projects or initiatives. Conduct research, gather data, and prepare reports or presentations as needed

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