Import Assistant / Import Staff

DUTIES AND RESPONSIBILITIES 1. Assign SY reference number, bank assignment and prepares checklist, shipping instructions for the new purchase order received. 2. Prepares local insurance application for all importations and ensure that corresponding marine insurance policy readily available prior to arrival of shipment. 3. Prepares bank related documents such as Letter of Credit, TR & draft, Authorization Letter and other documents needed prior and after arrival of shipment. 4. Communicates directly to foreign supplier regarding shipment schedule and other related documents needed prior to arrival of shipment. 5. Coordinates with Regulatory Personnel regarding permits/clearance need for all importation 6. Coordinates with broker regarding SAD/IED for LC opening and time to time monitoring of status of shipment under release at customs as well as booking and movement of truck/container for delivery to designated warehouse. 7. Coordinates with Finance department and assigned bank regarding LC opening, availability of original shipping documents, LC discrepancies, final duties and taxes (PAS 5) for debit thru bank. 8. Checking of shipping documents prior to shipment arrival 9. Monitors movement of vessel via on line tracking and thru MCIP Terminal website. 10. Coordinates with shipping lines regarding arrival and availability of billing invoice for shipment that arrived at the port. 11. In-charge with postal/courier services re monitoring of original shipping documents from supplier/s, sample/s, payment and other issue and concern (Inbound/Outbound). 12. Coordinates with warehouse personnel regarding final delivery of goods/cargo to designated warehouse/s 13. Check and verify computation of broker’s billing prior to final payment including preparation of turned of events of each shipment as attachment. 14. Prepare estimated brokerage and releasing charges and final costing of goods for each shipment/SY folder, then, for posting to Costing Ledger 15. Prepare and updates masterfile/database of all incoming shipment both monthly and weekly with assigned broker and warehouse for proper distribution to concerned department / warehouse prior to goods arrival. 16. Daily updates of summary of import entry per category based on selectivity lanes. 17. Other duties that may be assigned from time to time Job Requirements 1. At least one year of experience in a customs warehouse or similar setting required. Prior experience preparing customs and shipping documents preferred. 2. Bachelor's/College Degree - Customs or Trade, Business & Administration, Accountancy or equivalent required 3. Excellent verbal and written communication skills. 4. Knowledge of shipping regulations and policies. 5. Excellent organizational skills and attention to detail. 6. Proficient with Microsoft Office Suite or related software.

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