Executive Secretary

Requirements:

• A bachelor's degree in business administration, secretarial studies, or a related field is preferred.

• Proven experience working as an executive secretary or in a similar role for a minimum of two (2) years.

• Strong written and verbal communication skills.

• Proficiency in English

• Exceptional organizational skills to manage multiple tasks and priorities effectively.

• Ability to meet deadlines and work under pressure.

• Demonstrated experience in handling sensitive and confidential information with the utmost discretion.

• Professional demeanor and ability to maintain a high level of professionalism in all interactions.

• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

• Experience with calendar management, travel arrangements, and expense reporting systems.

• Willingness to work flexible hours and adapt to changing priorities and demands.

• Keen attention to detail in tasks such as proofreading documents, preparing reports, and managing records.

Responsibilities:

• Provide comprehensive administrative support to the company President/CEO, including managing schedules, appointments, and meetings. Arrange travel itineraries, accommodations, and logistics as required.

• Handle incoming and outgoing communications including phone calls, emails, and correspondence. Draft, review, and edit documents, presentations, and reports.

• Maintain and organize calendar, scheduling and coordinating meetings, conferences, and appointments. Ensure conflicts are resolved, and adjustments are made when necessary.

• Prepare meeting agendas, attend meetings, and take accurate minutes. Distribute minutes and follow up on action items

• Handle sensitive and confidential information with utmost discretion. Maintain a high level of professionalism and confidentiality in all interactions and ensure the executive's privacy is protected.

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.

• Maintain and organize electronic and physical files, records, and documents. Ensure easy retrieval and access to necessary information.

• Assist in managing and coordinating special projects or initiatives. Conduct research, gather data, and prepare reports or presentations as needed.