General Virtual Assistant - PH Applicants

About The Role

We are looking for an experienced General VA responsible for providing full support to high-level management, a keen sense of direction, and proactiveness on tasks, can anticipate client needs leading to creating/ suggesting action items and tasks. Aside from providing administrative support, the General VA is also responsible for calendar management, meeting minutes, preparing email correspondence, drafting memos, scheduling appointments, and handling sensitive information. The ideal candidate must be well-organized, with good time management skills and work with minimal supervision.

We know it can be tricky to apply for roles, wondering if the position is right for you and if you and your experience are suitable for the part. Many people won't apply for roles unless they feel that they tick every single box. At eFlex, we look for many different skills and abilities, and we're always looking for how new team members can add to eFlex and our culture. So if you don't quite meet all of the skills listed, we'd love to hear from you!

What you'll be doing

• Managing information flow in a timely and accurate manner

• Managing executives’ calendars and set up meetings

• Track daily activities/tasks and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Minimum Requirements

• Proven experience as a general Virtual Assistant

• Familiarity with current technologies, like desktop sharing, cloud services and VoIP

• Experience with Hubspot or any CRM, word-processing software, spreadsheets (e.g. MS Office) and Quickbooks, Shopify or Amazon

• Knowledge of online calendars and scheduling (e.g. Google Calendar)

• Excellent phone, email and instant messaging communication skills with the ability to communicate to clients

• Excellent time management skills

• Solid organizational skills and keen attention to detail

• Good communication skills; verbal and written

What you'll enjoy at eFlex

• We live our values as playmakers, obsessed with learning, care personally about our colleagues and clients, are radically open-minded, and take pride in everything we do.

• We offer a Competitive Salary and Benefits package. This includes comprehensive HMO and optical reimbursements.

• A temporary work-from-home setup as we prepare to provide a safe environment for our employees who would like to work in the office. Our Future of Work plan is to move towards a hybrid work model (in-office & from home).

• Recharge and go on your next getaway or simply take time off for yourself through our flexible vacation & sick leaves. We want our team to be happy and healthy!

• We support our employee's career growth and development by offering opportunities for promotion.

About eFlexervices

eFlexervices is a 21-year-old BPO company providing exceptional quality and unwavering trust. Our partnership approach to the business allows us to match the right talent to every organization we support. We invest in people to optimize performance and maximize efficiency. We work hard to produce the highest possible results for our partners.

Performance is the underlying foundation that drives eFlexervices. We deliver the metrics our partners expect through proper recruitment and heavy investment in the right people.

Deep integration within our partners' organizations drives our team to take ownership of their work. This stakeholder mindset pushes higher performance, better quality, and longer retention.