EXECUTIVE SECRETARY

Requirements:

·         A bachelor's degree in business administration, secretarial studies, or a related field is preferred.

·         Proven experience working as an executive secretary or in a similar role for a minimum of two (2) years.

·         Strong written and verbal communication skills.

·         Proficiency in English

·         Exceptional organizational skills to manage multiple tasks and priorities effectively.

·         Ability to meet deadlines and work under pressure.

·         Demonstrated experience in handling sensitive and confidential information with the utmost discretion.

·         Professional demeanor and ability to maintain a high level of professionalism in all interactions.

·         Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

·         Experience with calendar management, travel arrangements, and expense reporting systems.

·         Willingness to work flexible hours and adapt to changing priorities and demands.

·         Keen attention to detail in tasks such as proofreading documents, preparing reports, and managing records.

Responsibilities:

·         Provide comprehensive administrative support to the company President/CEO, including managing schedules, appointments, and meetings. Arrange travel itineraries, accommodations, and logistics as required.

·         Handle incoming and outgoing communications including phone calls, emails, and correspondence. Draft, review, and edit documents, presentations, and reports.

·         Maintain and organize calendar, scheduling and coordinating meetings, conferences, and appointments. Ensure conflicts are resolved, and adjustments are made when necessary.

·         Prepare meeting agendas, attend meetings, and take accurate minutes. Distribute minutes and follow up on action items

·         Handle sensitive and confidential information with utmost discretion. Maintain a high level of professionalism and confidentiality in all interactions and ensure the executive's privacy is protected.

·         Arrange domestic and international travel, including flights, accommodations, and ground transportation.

·         Maintain and organize electronic and physical files, records, and documents. Ensure easy retrieval and access to necessary information.

·         Assist in managing and coordinating special projects or initiatives. Conduct research, gather data, and prepare reports or presentations as needed.