Executive Assistant

Overall Job Purpose:

   To ensure the timely fulfillment of the CEO’s secretarial needs

Task Lists:

• Arranges and schedules appointments for the CEO.
• Prepares materials and make arrangements for meetings as required.
• Receives and screens calls and visitors.
• Attends to queries pertaining to logistics and trading business of the company.
• Ensures that no confidential information will be disclosed without approval from the CEO.
• Informs the CEO on emergency concerns such as issues that relate to business and personal concerns of the CEO.
• Files, maintains, and keeps the department documents including personal transactions of the CEO.
• Makes travel arrangements and completes travel expense reports.
• Handles banking transactions of the CEO as may be advised.
• Handles the inventory and release of all office supplies (excluding store supplies) and replenishment each item.
• Maintains calendar of appointments and coordinates meetings to ensure time is effectively leveraged.
• Sets up and maintains confidential files and keeps correspondence and reports available for reference.
• Supports CEO by performing an array of duties with wide latitude for exercising discretion and judgment.
• Supports CEO in various industry, civic or community activities.
• Ensures the promotion of customer focus throughout the organization.
• Ensures that the integrity of the quality management system is maintained when changes to the quality management system are planned and implemented.
• Provides administrative support to other executives as needed.
• Performs other duties and responsibilities, as assigned.