Account Payble (AP)

Managing hotel account payable process and function in a perfessional and knowledgeable manner. This position manages and oversees the processes associated eith the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing of purchase orders, invoice and payment of invoices, and communication with vendors.

Main Duties & Responsibilities

1.  Ensures invoices are input into Accounting System and timely approved for payment.
2.  Reconcile vendor statements and research discrepancies.
3.  Respond to vendor inquiries regarding account and payment status.
4.  Obtain all required 1099s and Certificates of Insurance.
5.  Oversee weekly payment run.
6.  Review AP Aging report for discrepancies and resolve as necessary.
7.  Train staff on software, policies, and procedures. Create a culture of accountability and process improvement.
8.  Obtain missing documentation from associates and vendors, as necessary.
9.  Ensure accounts are timely paid.
10.  Oversee 1099 annual processing.
11.  Comply with attendance rules and be available to work on a regular basis.
12.  Perform any other job-related duties as assigned.