Human Resource & Executive Assistant

KEY RESPONSIBLE TASK AND ACTIVITIES: 

EXECUTIVE ASSISTANT

•  Provides secretarial and administrative support to the General Manager, Department Managers and VP Operations and Affiliates;
•  Coordinates work with other department personnel and affiliates to ensure a high performance, customer service-oriented work environment
• Receives telephone calls and e-mails, providing information and handling issues that may require sensitivity and independent judgment;
• Arrange travels, meetings, booking transpirations, arranges lodging if necessary;
• Handles and monitors all GM’s monthly dues;
• Monitors the outgoing check and check for deposit of the GM;
• Acts as liaison in coordinating matters between the General Manager’s Office and other Department Heads, Managers and Affiliates;
• Prepares GM's monthly sales report for application of commission;
• Sends e-mail of monthly sales report to the GM and VP-Operations.
• Responsible to fax or email necessary documents to affiliates and clients;
• Responsible to photocopy necessary documents in the absence  of the receptionist and janitor;
• Monitors the GPS Report for overtime verification, Tour Guard Patrol for evening guard on duty and Tarkie Report for on field employees;
• Monitors daily the Watson’s PO and other Watsons concern;
• Handles and controls the office petty cash fund;
• Performs other duties as assigned from time to time.

HUMAN RESOURCE OFFICER

•  Develops and implements company policies, guidelines and procedures;
• Conducts hiring process to the applicants such as interview, examination and job orientation;
• Orients new employees by providing Orientation Checklist form: 
  • Company policies, guidelines and procedures;
  • Payroll information;
  • Job description;
  • Company benefit programs;
  • Company mission and vision
• Documents human resources actions by completing the forms and ensures the  completeness of employment requirements for newly-hired employees;
• Conducts training needs analysis and establishes training plans and programs for employee's skill/knowledge enhancement;
• Ensures compensation of employees are equitable and in accordance with the prevailing wage rate in the region;
• Coordinates manpower request, issues and concerns with Manpower Agency;
• Communicate with employees regarding their inquiries about salary, work problem, company rules, and other concerns.;
• Communicates with other department heads/managers regarding regularization of staff and other important matters;
• Monitors the SL/VL of employees and Medical Reimbursement;
• Prepares and processes employees and attendance (timekeeping) and payroll;
• Ensures that all employees schedule for salary deduction are properly deducted on time;
• Ensures that disciplinary actions are strictly implemented with due process;
• Ensures employees compensation/salary, company loan are given on time;
• Ensures employees 201 file are updated  and properly maintained;
• Ensures employees performance appraisal are regularly appraised;
• Coordinates all changes of document control procedures and other related document with other department;
• Prepares and monitors Employee's Company Loan and payment;
• Generates necessary documents and reports requested by other Departments and Affiliates
• Ensures controlled copies of latest approved document are distributed to appropriate departments;
• Maintains updated records of all approved documents and their distribution in an orderly and timely manner in the designated filing cabinets;
• Assists the QMR in updating the Quality Management System;;
• Handles and monitors the Insurance of all the company vehicles and ensures that LTO registration are updated;
• Acts as company event coordinator;
• Prepares the RCA (Request for Cash Advance/Check Issuance) for company programs or related expenses and responsible for liquidation at all times;
• Prepares Monthly Government Report and Remittance such SSS, HDMF and Philhealth;
• Maintains and keeps classified information confidential;
• Provide day to day HR function in relation to all HR, Employee Benefits, Training and Development and other administration for employees.
• Provide an accurate, timely, and efficient payroll service to all employees, and compliance to government statutory reports.
• Provides comprehensive support services to the General Manager and other executives that ensures a professional, responsive and effective experience with the organization as a whole.
• Performs other duties as assigned from time to time.

Skills:

• Computer literate
• Understanding and practical knowledge of employment law and employer best practice
• Organized and methodical approach to administration and record keeping
• Excellent written and verbal communication skills
• Skilled in evaluation and analyzing payroll activities and practice methods
• Can work under pressure and manage deadlines without supervision

Qualifications:

• Female 
• Degree in Human Resources/Behavioral Science
• At least 2-3 years experience in a generalist HR environment, to include administration of Recruitment and training at all levels;
• Experience supporting managers across the variety of departments at different levels in all aspects of HR and trainings.
• Experience with HRIS, timekeeping system, payroll principles, practices, regulations and procedures
• Willing to be assigned at Bagumbayan Quezon City
• Monday to Saturdays work schedule

For interested applicants email your resume at LMS@inmed.com.ph